Download Meeting Transcripts

Learn how to download meeting transcript files from popular platforms

Microsoft Teams

For Meeting Recordings:

  1. Open Microsoft Teams and go to Calendar
  2. Find and click on the recorded meeting
  3. In the meeting details, click on the Recording tab
  4. Click the three dots (...) next to the recording
  5. Select Download or Open in Microsoft Stream
  6. If opened in Stream:
    • Click the three dots under the video
    • Select Download transcript
    • Choose VTT format

Note:

Transcription must be enabled for the meeting. Your organization may need to enable this feature in Teams admin settings.

Zoom

Downloading Transcripts:

  1. Sign in to your Zoom account at zoom.us
  2. Navigate to Recordings in the left menu
  3. Find your recorded meeting
  4. Click on the meeting title to expand details
  5. Look for Audio Transcript section
  6. Click Download next to the VTT file option

Requirements:

Audio transcription must be enabled before or during the meeting. This feature is available for paid Zoom accounts.

Google Meet

Accessing Transcripts:

  1. Open Google Drive
  2. Navigate to Meet Recordings folder
  3. Find the meeting folder (organized by date)
  4. Look for the transcript file (usually ends in .srt or .vtt)
  5. Download the file

Important:

Transcription is available only for Google Workspace Enterprise accounts. The meeting host must enable recording with transcription.

YouTube

For Your Own Videos:

  1. Go to YouTube Studio
  2. Select your video from the content list
  3. Click on Subtitles in the left menu
  4. Click the three dots next to the language
  5. Select Download
  6. Choose .vtt format

For Public Videos:

You can use browser extensions or online tools to download transcripts:

  • Use YouTube's built-in transcript feature (click "..." → "Show transcript")
  • Copy the transcript and convert it to VTT format using online converters
  • Use third-party tools like youtube-transcript-api or browser extensions

Note:

Only download transcripts from videos you own or have permission to use. Auto-generated captions may not include speaker labels.

Tips for Best Results

Enable speaker identification: Make sure your meeting platform is configured to identify different speakers in the transcript

Check file format: Ensure the file is in VTT format (not SRT or TXT). Some platforms offer conversion options

Audio quality matters: Clear audio with minimal background noise produces more accurate transcripts

File size limit: Keep files under 2MB for optimal performance on our platform

Need Help?

Can't find what you're looking for or having trouble downloading transcripts?